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Sensometric Society Privacy Policy
The Sensometric Society is an international society with specific aims related to increasing awareness of and communication related to sensometrics. We take collection, use and retention of your personal information seriously and are committed to protecting the privacy and personal data of our members.
Changes to this privacy policy were made in response to EU regulations related to General Data Protection Regulation (GDPR) for EU citizens, but are applied consistently to all society members for uniformity.
This page informs you of our policies related to the collection, use, and disclosure of personal data and also of your choices associated with that data.
What information do we collect from you?
Why do we collect this information?
Who might we share your information with?
How do we protect your information?
How long do we keep your information?
How can I access the information you hold about me?
Your Rights under the General Data Protection Regulation (GDPR)
What information do we collect from you?
Personal Data
When applying or renewing your Sensometric Society membership or enrolling in society events, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you ("Personal Data"). This may include, but is not limited to:
- First name and last name
- Phone number
- Mailing address
- Country
Online Payments
If you make a payment online or purchase a product from us, your card information is not held by our membership service. It is collected by the third party payment processor PayPal which specializes in the secure online processing of credit card transactions.
Why do we collect this information?
Use of Data
We may use this information provided in the following ways:
- Administer your Sensometric Society membership and provide membership information and membership benefits to you
- Send you communications which you have requested and that may be of interest to you, such as newsletters notifying you of various matters, including upcoming events
- Provide your information to Elsevier to enable them to deliver online access and/or printed copies of
Food Quality and Preference (applies to memberships with journal) - Process orders that you have submitted, such as attending a society event
- Process a payment that you have made
- Share with other society members on the online directory to facilitate potential research collaborations
- Carry out our obligations arising from any contracts entered into between you and us and to provide you with any products or services that you request from us
- Confirm your membership status to third-parties from whom you have requested a discount as a Sensometric Society member
- Provide and maintain our services
- Seek your views or comments on our services
- Notify you of changes to services
Who might we share your information with?
We will never sell or rent your information to other parties. We may give access to third party service providers to carry out specific services or disclose information where required to do so by law.
Third Party Service Providers
We may employ third party companies and individuals to facilitate our services, to provide services on our behalf, to perform society-related services or to assist us in analyzing how our services are used. These third parties may have access to your personal data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
Legal Requirements
We may disclose your personal data in the belief that such action is necessary to:
- comply with a legal obligation
- protect and defend the rights or property of the Sensometric Society
- prevent or investigate possible wrongdoing in connection with the Sensometric Society
- protect the personal safety of members or the public
- protect against legal liability
How do we protect your information?
Security of Data
The security of your data is important to us but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.
We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorized alteration or destruction.
For any payments which we take from you online we will use a recognized online secure payment system.
We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
Transfer of Data Outside of the European Union
We use third-party providers to provide certain aspects of services for the Sensometric Society. As part of the membership services offered to you by the Sensometric Society, your information, including personal data, will be transferred to countries outside the European Union. Wild Apricot Inc. provides membership system services and PayPal provides secure online payments services. Wild Apricot is based in Canada, and the Wild Apricot service is hosted on the Amazon Web Services cloud hosting and storage service. Your data will be held in these data centres which are located in the USA. PayPal is based in the USA and stores and processes personal information on their computers in North America, Asia, Europe and elsewhere in the world where their facilities are located. Amazon Web Services (as a subsidiary of Amazon Inc) and PayPal are both registered under the EU-US Privacy Shield. The European Commission has ruled that companies based in Canada and those registered under the EU-US Privacy Shield have what they term ‘adequate protection’. This means that your data is safeguarded and treated to the same level as it would be in the EU.
The Sensometric Society will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.
Your consent to this Privacy Policy and your submission of such information represents your agreement to that transfer.
Back to TopHow long do we keep your information?
We will hold your personal data on our systems for as long as you remain a member of the Sensometric Society. Should your membership lapse, we will retain your details for no longer than three months before deleting it from our systems. If you subsequently choose to re-join, you will be required to provide the information again. Annual memberships expire on December 31st of each year, and lapsed members are deleted on (or about) March 31st.
How can I access the information you hold about me?
The majority of the information held is available on your profile page. You can request a copy of the data we hold about you by contacting the Website Administrator.
Your choices
Communications
All members will receive emails regarding society business and regarding their subscription status. You have a choice about whether or not you wish to receive information from us about third-party courses. If you do not want to receive direct communications from us about these events and services, then you can select your choices by ticking the relevant boxes situated under the ‘Email Subscriptions’ tab on your profile page. Unsubscribing from emails will mean that you do not receive all society emails, particularly those emails that pertain information about conferences other than society meetings, and courses taught by third parties. If you have unsubscribed from email and wish to receive updates on the society, please monitor the web site for information.
Updating your information
The accuracy of your information is important to us. If you need to update any information about yourself then you can do so by editing your profile page. If the information field is ‘admin-only’, please Contact Us to correct it for you.
Setting the privacy levels of your information
The default privacy setting does not allow other logged-in members to view your name, telephone number, email and address. You can change your privacy settings at any time using the ‘Privacy’ tab on your profile page.
Your Rights under the General Data Protection Regulation (GDPR)
The GDPR came into force on 25 May 2018. You have the following rights under the GDPR:
- to access your personal data
- to be provided with information about how your personal data is processed
- to have your personal data corrected
- to have your personal data erased in certain circumstances
- to object to or restrict how your personal data is processed
- to have your personal data transferred to yourself or to another business in certain circumstances
- to erase all personal data
In the event that you request erasure of personal data it may not be possible to continue your membership or to ensure delivery of the journal (online or print), but note that member fees will not be refunded.
If you have any questions on member rights, or to make a request related to your rights, please contact the Website Administrator.
You have the right to take any complaints about how we process your personal data to the Secretary of the Sensometric Society.
Changes To This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.
We will let you know via email and/or a prominent notice on our website, prior to the change becoming effective and update the "effective date" at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Contact Us
- By email
- By visiting this page on our website: sensometric.org/privacy